What is included

What is included in our rental price?

See at glance what is normally included in your booking and rental prices.
Click to expand the text in each section for details.

When booking the Haybarn wedding venue you are sure to have an exclusive wedding. There will not be any other couple, visitors, or gate crashers on site, or any stranger in the background spoiling your photos . The campsite  and glamping accommodation is also totally yours to use. Depending on the package you chose is either included, or available as an option. If you book the barn only, there will NOT be another wedding on the field. 

We are at hand to discuss your wedding and special requests during your planning stages, build up, and rental time. We will discuss everything in great detail, so that everything runs smoothly on the day. We include up to three site visits, or meetings, prior to the event.  In 2021 we will also include the services of a wedding  coordinator (Price will increase accordingly)

Each one of your suppliers will be contacted to discuss arrival times, correct gate entrance, parking, and on site procedures. We will also meet with them on site when needed.

Food is an important part of your wedding and we believe that what you offer your guests should be what you want on the day. We offer bespoke weddings. This means that you have the total freedom on commissioning all aspects of food and drink to suit your ideas, theme, tastes, and budget.  Unlike hotels and other traditional wedding venues who will insist and force on you their limited menu options.

At the Haybarn you chose! from a huge selection of menus from our approved caterer, or you are free to choose your own if they are already booked for your date.
If you choose your own caterer where ours is not available, we would ask to see your caterers insurance certificate as well as their Hygiene certificate.

We do not charge any corkage charges whatsoever. Our professional bar service will offer you tons of possibilities and you can customise what drinks you wish to offer your guests. (do check with our approved bar supplier first about bringing your own drinks) 

Depending on the rental period, number of guests ,or type of wedding you have we may include luxury trailer toilets for your guests. This is either included in the price or added (contact us for details)

Our comfortable cottage is included in the price for the Friday & The Saturday nights, or festival style weekday weddings. 
The cottage offers a great space as a bridal changing room, and has everything you need including Television, Wifi, fridge, fully fitted kitchen, iron, etc..

Note: The cottage is NOT included for one day events, or intimate weddings. 

The use of the cottage is ONLY for the happy couple and not transferable to other guests.

Without the “Accommodation Package” your site hire fees do NOT include any guest accommodation.

Accommodation is available as an additional cost PACKAGE option, and only on week end weddings by opting
for the “Accommodation Package”.

THE PACKAGE INCLUDES: (This is available form 1st May to 15th Sept only)
– 2x Glamping PODS, (one has a double bed, the other 2 singles)  = total 2 guests in each POD 
– up to 4x Large 5 meter Bell Tents furnished and fully set up (each sleeps 4) = total 20 guests over 4 Bell tents
(possibility to also add one more large bell tent for 4 more beds + 1 Jumbo 6 meter tent for a further 6 beds)
– 1x En-suite Guest Room next to the cottage, Sleeps 2
– 6x tent pitches for “bring your own tents” each sleeping 2, for a total of 12 guests
– 1x cottage for Happy Couple (sleeps 2)
TOTAL maximum accommodation : 36 

With two more Bell Tents you can increase to a maximum 46 

Also we include:
– 100 meters of floral bunting , placed outdoors & removed for you,
– Solar LED lights by the Bell Tents,
– Portable Blutooth Speaker for outdoor use.
– Free use of in-house sound system in the barn,
– 2 BBQs for campers, and some fire wood for BBQ

The above package is £1450 for 36 glamping & camping guests over 1 or 2 nights,
this works out at only £20.14 per person per night over 2 nights.

For a barn wedding we include rectangular rustic tables & chairs for  up to 100 guests.
If you have alternative preferences such as decorative chairs, or round tables etc.. You will need to hire this.
The tables and chairs we supply are NOT permitted outside, and not suitable for outdoor use.
If you have a Tipi onsite, the supplier can include the tables & chairs.

You will benefit of a longer rental period of 3 days to allow build up and break down of your chosen structure and access to the barn.

Extra nights may be possible if required is possible (please discuss this early and enquire for price)

2 large hot showers are available when you opt for the Glamping Accommodation Package for your overnight guests.

The wedding field has ample 13 amp electrical connections everywhere for suppliers or campers. Lots of outdoor sockets too outside of the barn.

Drinking water is also available at different parts of the fields for campers or caterers.

Other venues that do not have electricity will require you to hire a commercial grade generator, this alone easily costs in excess of £500 rental plus the diesel, not forgetting the noise and exhaust smells associated with this. Some caterers may require a clean running drinking water supply.  Please consider these extra costs if you are going to book a random farmers field.

We do encourage car sharing and the use of buses to minimise the traffic impact in the local area. There is a bus and coach hire company in the next village details of which are on our website in the transport section . They also have beautiful Vintage buses for weddings.
We also understand that  many guests will be using their cars. 

-We have two parking areas, the main one near the barn on gravel for about  24-26 cars and overnight guests.
-We also have an overflow parking area on grass on another field available by prior arrangement only, and weather depending.
– Parking onsite is available until 12:00 when all access gates will be locked and not re-opening until 8:00 the next day.
– Sleeping in the cars is not permitted.
– Only glamping guests staying overnight are permitted to park overnight on the designated parking areas,
– The wedding field is completely car free!

We have a number of barbecues available for your glamping guests to use during their stay when you opt for the Accommodation package.

With all events and weddings, we have a fantastic big open fire pit by the brook which is always a huge success, as well as the Indian fire bowl next to the barn.
(the firepit by the brook can operate all night, the Fire Bowl by the barn will be extinguished at midnight).

We can also supply all the dry logs you need for a small extra cost.
(ask us for the optional costs for services and props when you come for your first viewing)

We have a number of pub style timber picnic table and benches available for your camping guests to use.

You can make use of our A frame board to write your a personalised welcome chalk message. We also have some other props such as pallets, planks etc..
If you wish to make up signs.

We have various signage available for you to use if required at no extra charge as well as some pallets for you to decorate,
or write a personalised message.

Although do not offer a full wedding planning service, we are at hand the entire time should you need us, and from 2021 our weddings will
include the services of a coordinator/ events manager. (future prices will reflect the change).
Get in touch for the full list of the services offered by our coordinator.

Should you need a wedding planner, we can put you in touch with one.

If you have a Tipi wedding or event, we will be onsite during build up and break down of your structure and communicate with all suppliers to make sure they know where to set up, to avoid water pipes, and electric cables etc… and mow the area more frequently running up to your big day.
A small additional charge applies for this extra service.

If you hire the barn we will require that you clear all decorations by 10:00am.
If you prefer us to do this we will box everything up for you to collect by midday. There is an additional hourly fee for our coordinator to do this. 

We do supply you with a large waste bin for you to put your rubbish into. The emptying of the waste bin is included in the hire price.

This is for recycling of glass, cardboard, plastics etc for food, drinks etc….But not chairs, gas bottles, tents etc..
 If we have to clean the site of excess rubbish, or litter there will be an additional clean up charges according to our T&Cs. 

The field should be handed back to us as found.

We have several options of additional props, services such as buntings, lawn games etc.. or other items you may wish to use.
Please see our price options list which will be given to you when you come over for your first viewing, or later on after you have
made your booking.
We are regularly adding or discontinuing items so it is best to check with us.
Some of the props are included in the Accommodation package.
What we offer is a often at a lower cost that hiring props from some specialist wedding dressing or prop suppliers.