What is included

What is included in our rental price?

Here you will find at glance information on what is normally included in your booking and rental prices.
Click to expand the text in each section for details.

When booking the Haybarn wedding venue you are sure to have an exclusive wedding. There will not be any other couple, visitors, or gate crashers on site, or any stranger in the background spoiling your photos . The campsite  and glamping accommodation is also totally yours to use. Depending on the package you chose is either included, or available as an option. If you book the barn only, there will NOT be another wedding on the field. 

We are at hand to discuss your wedding and special requests during your planning stages, build up, and rental time. We will discuss everything in great detail, so that everything runs smoothly on the day. We include up to three site visits, or meetings, prior to the event. We can also put you in touch with a wedding coordinator if you need to.

Each one of your suppliers will be contacted such as your caterers, or marquee suppliers, photographer, florists etc..
to discuss arrival times, correct gate entrance, parking, and on site procedures. We will also meet with them on site when needed.

Food is an important part of your wedding and we believe that what you offer your guests should be what you want on the day. We offer bespoke weddings. This means that you have the total freedom on commissioning all aspects of food and drink to suit your ideas, theme, tastes, and budget.  Unlike hotels and other traditional wedding venues who will insist and force on you their limited menu options.

At the Haybarn you chose! from a huge selection of menus from our approved caterer, or you are free to choose your own.
If you choose your own caterer or ours is already booked elsewhere and not available, we would ask to see your caterers insurance certificate as well as their Hygene certificate.

We do not charge any corkage charges whatsoever. Weather you supply some of your own drinks, or commission a professional mobile bar service, you have the choice. (do check with our approved bar supplier first about bringing your own drinks) If our bar is not available on your chosen date, or if you wish to chose your own supplier, we would insist on a Licensed Bar and would need to see proof of Insurance and Licence.

Depending on the rental period, number of guests ,or type of wedding you have we will be including luxury trailer toilets for your guests. This is either included in the price or added if over 50 guests. (see price list details, or contact us for clarification)

Our comfortable cottage is included in the price for the Friday & The Saturday nights, or Tuesday/ Wednesday for week end weddings. 
The cottage offers a great space as a bridal changing room, and has everything you need including Television, Wifi, fridge, fully fitted kitchen, iron, etc..

Note: The cottage is NOT included for one day events, or intimate weddings.

Your site hire fees do NOT include guest accommodation, this is available as an additional cost PACKAGE option,
and only on week end weddings.

IN THE PACKAGE WE INCLUDE: (from 2020 weddings) * This is available form 1st May to 15th Sept only)
– 2x Glamping PODS, (one has a double bed, the other 2 singles)  = total 2 guests in each POD 
– up to 5x Large 5 meter Bell Tents furnished and fully set up (each sleeps 4) = total 20 guests over 5 Bell tents
– 1x Jumbo bell tent furnished and fully set up (sleeps 6) = total 6 guests
– 1x En-suite Guest Room next to the cottage, Sleeps 2
– 6x tent pitches for “bring your own tents” each sleeping 2, for a total of 12 guests
– 1x cottage for Happy Couple (sleeps 2)
TOTAL maximum accommodation : 46 

Also we include:
– 100 meters of floral bunting , placed outdoors & removed for you,
– 6x Straw bales, delivered, placed & removed for you(weather permitting)
– Solar LED lights by the Bell Tents,
– Portable Blutooth Speaker for outdoor use.
– Free use of in-house sound system in the barn,
– 2 BBQs for campers, and some fire wood for BBQ

The above package is £1450 for 44 additional glamping & camping guests over 1 or 2 nights,
this works out at only £16.47 per person per night over 2 nights.

If your rental is for ta barn barn weddings we include rectangular tables to sit up to 110 guests, and 110 standard chairs.
If you have alternative preferences such as decorative chairs, or round tables etc.. You will need to hire this.
The tables and chairs we supply are NOT permitted outside, and not suitable for outdoor use.
If you have a Tipi onsite, the supplier can include the tables & chairs.

You will benefit of a longer rental period of 3 days to allow build up and break down of your chosen structure.
Option to also book the barn for one more night if required is possible at a discounted price. (see prices)

2 large hot showers are available when you opt for the Accommodation Package for your overnight guests.

The wedding field has ample 13 amp electrical connections everywhere for suppliers or campers. Drinking water is also available at different parts of the fields for campers or caterers. Other venues that do not have electricity will require you to hire a commercial grade generator, this alone easily costs in excess of £500 rental plus the diesel, not forgetting the noise and exhaust smells associated with this. Some caterers may require a clean running drinking waters supply.  Please consider these extra costs if you are going to book a random farmers field.

We do encourage car sharing and the use of buses to minimise the traffic impact in the local area. There is a bus and coach hire company in the next village details of which are on our website in the transport section . We also understand that  many guests will be using their cars. 

-We have two parking areas, the main one near the barn on gravel for about  24-26 cars and overnight guests.
-We also have an overflow parking area on grass on another field available by prior arrangement only, and weather depending.
– Parking onsite is available until 12:00 when all access gates will be locked and not re-opening until 8:00 the next day.
– Sleeping in the cars is not permitted due to health and safety as we close our gates, there is other wise no access to emergency vehicles.
– Only guests staying overnight are permitted to park overnight on the designated parking areas,
– The wedding field is completely car free!

We have a number of barbecues available for your glamping guests to use during their stay when you opt for the Accommodaiton package.
 
With all events and weddings, we have a fantastic big open fire pit by the brook which is always a huge success,
this is available for you to use the entire time. We can also supply all the dry logs you need for a small extra cost.
(ask us for the optional costs for services and props when you come for your first viewing)

We have a number of pub style timber picnic table and benches available for your camping guests to use.

You can make use of our A frame board to write your a personalised welcome chalk message.

We have various signage available for you to use if required at no extra charge as well as some pallets for you to decorate,
or write a personalised message.

Although do not offer a wedding planning service, we are at hand the entire time should you need us. We do get involved hands on with many tasks during your stay! we do also meet and greet all of your suppliers and help them with directions, timings etc..

Should you need a wedding planner, we can put you in touch with one. If you have a Tipi wedding or event, we will be onsite during build up and break down of your structure and communicate with all suppliers to make sure they know where to set up, to avoid water pipes, and electric cables etc… and mow the area more frequently running up to your big day.

If you hire the barn we will clear up your decorations and props carefully and box them up for you ready to collect the next morning. We do have a clear up charge for disposing and recycling your bottles, glasses, and drinks if you bring your own drinks and leave it for us to clear or if the bar you have hired leaves it all behind.  Most good mobile bars usually take care of your glasses, bottles etc..

We do supply you with a large waste bin for you to put your rubbish into. The emptying of the waste bin is included in the hire price.
This is for recycling of glass, cardboard, plastics etc for food, drinks etc….But not chairs, gas bottles, tents etc..
 If we have to clean the site of excess rubbish, or litter there will be an additional clean up charges according to our T&Cs. 

The wedding or event field should be handed back to us as found.

We have several options of additional props, services such as buntings, lawn games etc.. or other items you may wish to use.
Please see our price options list which will be given to you when you come over for your first viewing.
We are regularly adding new items so it is best to check with us. Some of the props are included in the Accommodation package.
What we offer is a lot less costly that hiring props from some specialist wedding dressing or prop suppliers.