What is included

What is included in our rental price?

A quick look up if what is normally included in your booking and rental prices.
Click + to expand the text in each section for details.

When booking the Haybarn wedding venue you are sure to have an exclusive wedding. There will not be any other couple, visitors, or gate crashers on site, or any stranger in the background spoiling your photos . The campsite  and glamping accommodation is also totally yours to use If included in your rental.
Depending on the package you chose is either included, or available as an option.  

Depending on the type of booking you make, we include a full event management / coordination service.  We are at hand to discuss your wedding and special requests during your planning stages, build up, and rental time. We will discuss everything in great detail, so that everything runs smoothly on the day. We include up to three private site visits, or meetings with our coordinator prior to the event. Also we will look forward to seeing you at any open days we host.  

Each one of your suppliers will be contacted to discuss arrival times, correct gate entrance, parking, and on site procedures. We will also meet with them on site when needed.

Food is an important part of your wedding and we believe that you should be able to customise what you offer your guests on the day.
We offer bespoke weddings. This means that you have the total freedom on commissioning all aspects of food and drink selection to suit your ideas, theme, tastes, and budget.  Unlike hotels and other traditional wedding venues who will insist and force on you their limited menu options.

You chose! – Our approved caterer offers over many menu options. You are also free to choose your own if they are already booked for your date or if our caterer is unavailable (they are very popular and they do get booked up).
If you choose an alternative Caterer, we will require their insurance certificate as well as their Hygiene certificate.
Be sure to discuss outdoor catering with your chosen supplier.

We do not charge any corkage charges. Our professional bar service will offer you tons of possibilities and you can customise what drinks you wish to offer your guests. (if you intend to bring any of your own drinks, you do need to discuss this with our approved bar supplier first).

The bar is a beautifully appointed and decorated Horse box. You can also request an additional internal bar inside the barn or Tipi.

Remember, if you book within 14 days of your viewing, the welcome drinks are on us (up to 100 guests and subject to special offer availability)

– Our bar prices are extremely reasonable, at pub prices or less. (not at highly inflated wedding prices)
– Our bar will also organise wine tasting with you before your wedding (please discuss this with the bar)

If our approved barn is unavailable you are free to commission another supplier. 
We will only be able to permit licenced bars, and we need to see the licence, and insurance.

* Self Serve bars are not permitted.
* Guests are NOT permitted to bring their own drinks.

If you wish to arrange for your own wine at the table, you will ask you to discuss this with our bar first.

We do have our own small toilet block onsite, this however is only suitable up to 50 guests as we are connected to
a septic tank, capacity and onfrastructure is limited.

Depending on the rental period, number of guests ,or type of wedding you have we will include extra luxury trailer toilets
for your guests. 

Our comfortable cottage is included in the price with all festival style weddings. 
The cottage may be added as an option depending on the type of booking you make.
The cottage offers a great space as a bridal changing room, and has everything you need including Television, Wifi, fridge, fully fitted kitchen, iron, etc..

Note: The cottage is NOT included with weekday weddings.  If it is at all possible we may be able to offer the option with some weddings.
This depends on other events prior or after your event.

The use of the cottage is ONLY for the happy couple and not transferable to other guests.

Some accommodation will be included with Festival weddings.
Depending on the number of guests you have attending your event, the availbel accommodation varies. (see price page for details).
Accommodation is generally NOT available with week day weedings.

Visit our prices page for accommodation possibilities and otinal prices.

 

For a barn wedding we include rectangular rustic tables & chairs for  up to 100 guests.
If you have alternative preferences such as decorative chairs, or round tables etc.. You will need to hire this.
The tables and chairs we supply are NOT permitted outside, and not suitable for outdoor use.
If you have a Tipi onsite, yo uwill need to ask the supplier to include the tables & chairs.

About 4-6 weeks before your wedding we will contact you with various table plan possibilities.

With a festival wedding, you are free to hire a tipi or marquee from your chosen supplier,
We do however have excellent contacts and prices with our carefully selected suppliers.

As tipis and marquees take time and man power to erect and set up, we give you extra time
for your suppleirs to build and take down.

Extra days or nights may be possible to build if required and if possible (please discuss this early and enquire for price)

Although your Festival Wedding check-in time is Friday 4pm, we can arrange for your tipi Supplier
to arrive on site from 8am to start building early. All structures must be removed by Sunday night. 

2 hot showers are available for your guests when you book an event with glamping accommodation

The wedding field has ample 13 amp electrical connections everywhere for suppliers or campers. Lots of outdoor sockets too outside of the barn.
Our wedding gazebo is also lit with Festoon lights, and electric point.

Drinking water is also available at different parts of the fields for campers or caterers.

Other venues that do not have electricity will require you to hire a commercial grade generator, this alone easily costs in excess of £500 rental plus the diesel, not forgetting the noise and exhaust smells associated with this. Some caterers may require clean running drinking water supply.  Consider these extra costs if you are going to book a random farmers field.

We do encourage car sharing and the use of buses to minimise the traffic impact in the local area. There is a bus and coach hire company in the next village details of which are on our website in the transport section . They also have beautiful Vintage buses for weddings.
We also understand that  many guests will be using their cars. 

– We have two parking areas, the main one near the barn on gravel for 24 cars and for the overnight guests.
– We also have an overflow parking area on grass on another field available by prior arrangement only, and weather depending.
– Parking onsite is available until 12:00 for non staying guests, at which time all access gates will be locked and not re-opening until 8:00 the next day.
– Sleeping in the cars is not permitted, our site manager will ask guests sleeping in cars to leave.
– Towing caravans, Motorhomes, or campervans are not permitted.
– Only glamping guests staying overnight are permitted to park overnight on the designated parking areas,
– The wedding field is completely car free!
– Dissabled guests can reach the Barn via an access ramp. Bare in mind our parking, outdoor seating areas and paths are gravelled which can make access a little more difficult with some wheelchair users.

We include two barbecues and pub style benches for your glamping guests near the pods, we also provide a couple of bags of fire wood for the barbeques.
This is available only with Festival Weddings.

With all events and weddings, we have a fantastic big open fire pit by the brook which is always a huge success, as well as the Indian fire bowl next to the barn.
(the firepit by the brook can operate all night, the Fire Bowl by the barn will be extinguished at midnight when the barn is locked and lights are switched off).

We can also order in a supply of Kiln dried logs for a small extra cost.
(ask us for the optional costs for services and props when you come for your first viewing, or see our prices page on our website)

With Festival weddings we include a number of pub style timber picnic table and benches available for your camping guests to use.
For weddings with more than 40 guests we will set up 4 rattan tables and 16~20 rattan comfy chairs outside of the barn (weather permitting as not suitable for windy days) 
Benches or seats are not provided for Wedding Ceremonies by the Gazebo. Tipi suppliers can easily supply this or you can hire the style of seat to suit your theme.

You can make use of our A frame board to write your a personalised welcome chalk message. We may also have some other props such as pallets, planks etc..
If you wish to make up signs.

We have various signage available for you to use if required at no extra charge as well as some pallets for you to decorate,
or write a personalised message. (subject to availability nearer the time)

Most of our weddings include our events manager / coordinator (see price list for when NOT available).
Although do not offer a full wedding planning service in our price. 

Weddings which include our coordination service will provide you will full assistance in the day from 8am until close. Get in touch for the full list of the services inlcuded by our coordinator, and how our coordinator will be helping running up to your event.

Should you need full wedding planning, we can arrange this with our coordinator in advance. This is a separate service you will need to arrange in advance and pay the coordinator direclty.

If you have a Tipi or Marquee, we will be onsite during build up and break down of your structure and communicate with all suppliers to make sure they know where to set up, to avoid water pipes, and electric cables etc… and mow the area more frequently running up to your big day.
This is part of the services we include with Festival Weddings. 

If you hire the barn we will require that you clear all decorations by 10:00am as check out is 11am.
If you prefer us to do this we will box everything up for you to collect by midday.
There is an additional charge for our coordinator to provide this extra sercice.

We do supply you with a large waste bin for you to put your rubbish into. The hire and emptying of the waste bin is included in the hire price.

This is for recycling of glass, cardboard, plastics etc for food, drinks etc….But not chairs, gas bottles, tents etc..
 If we have to clean the site of excess rubbish, or litter there will be an additional clean up charges according to our T&Cs. 

The wedding field and all outside areas should be handed back to us as found.

We have several optional services, or additional props such as buntings, lawn games etc.. or other items you may wish to use.
Please see our price page. In green you will see our options list .

We are regularly adding or discontinuing items so it is best to check with us.
Our coordinator will also have many props you can hire.

Many of the props & items are already included in the Festival Wedding price.
What we offer is a often at a lower cost that hiring props from some specialist wedding dressing or prop suppliers.page