What is included

When booking the Haybarn wedding venue you are sure to have an exclusive wedding. There will not be any other couple, visitors, or gate crashers on site, or any stranger in the background spoiling your photos . The campsite  and glamping accommodation is also totally yours to use If included in your rental.
Depending on the booking you make is either included, or available as an option.  

Depending on the type of booking you make, we include the services of our wonderful Events Team.  We are at hand to discuss your wedding and special requests during your planning stages, build up, and rental time. We will discuss everything in great detail, so that everything runs smoothly on the day. We include up to three private site visits, or meetings with our Team prior to the event. 

Each one of your suppliers will be contacted to discuss arrival times, correct gate entrance, parking, and on site procedures. We will also meet with them on site when needed.

You chose! – 
You are free to choose any caterer of your choice. We just ask you to provide us with your suppliers insurance certificate as well as their food  Hygiene certificate.
Be sure to discuss outdoor catering with your chosen supplier as we do not have a kitchen. Your caterer will need to contact us to discuss water/ electrics etc..
As a DIY venue, the service is self service. Be sure you have discussed this with you suppliers and that guests are aware of how we operate.

We are an Zero alcohol venue. 
With weddings / events over 40 guests we will commission our bar supplier for you.
You can discuss delicious drinks options with the bar which offers many possibilities.  

– Bar prices are extremely reasonable, at pub prices or less. (not at highly inflated wedding prices),

If our approved bar is unavailable you are free to commission another supplier which will serve no Alcohol.

* Self Serve bars are NOT permitted.
* Guests are NOT permitted to bring their own alcoholic drinks.

We do have our own small toilet block onsite, this however is only suitable up to 100 guests for one day as we are connected to
a septic tank, capacity and infrastructure is limited.

Depending on the rental period, number of guests ,or type of event you have we will to hire extra luxury trailer toilets or Porta-loos for your guests. 

Our comfortable cottage is included in the price with all wedding bookings Exclusively for the couple only. 
Extra nights  may be added as an option depending on the type of booking you make and if available (see prices)

The cottage offers a great space as a bridal changing room, and has everything you need including Television, Wifi, fridge, fully fitted kitchen, iron, etc..

The use of the bridal cottage is ONLY for the happy couple and not transferable to other guests.

– The Bridal Cottage included with all weddings on the wedding night.  

– We also include 2 glamping PODS + 2 furnished Bell tents, + some camping pitches.

Visit our prices page for accommodation possibilities and options.

For weddings we include rectangular rustic tables & chairs for  up to 100 guests. 
If you have alternative preferences such as decorative chairs, or round tables etc.. You will need to hire this.
The tables and chairs we supply are NOT permitted outside, and not suitable for outdoor use and will get damaged on our gravel courtyard.
If you have a Tipi onsite, or an outdoor ceremony you will need to hire tables or chairs.

About 4-6 weeks before your wedding we will contact you with various table plan possibilities.

You are free to hire a tipi or marquee from your chosen supplier,
We do however have excellent contacts and prices with our carefully selected suppliers.

As tipis and marquees take time and man power to erect and set up, we give you extra time
for your suppliers to build and take down.

Extra days or nights may be possible to build if required and if possible (please discuss this early and enquire for price)

2 hot showers are available for your guests when you book an event with glamping accommodation

The wedding field has ample 13 amp electrical connections everywhere for suppliers.
Outdoor sockets are also available outside of the Barn.
Our wedding gazebo is also lit with Festoon lights, and an electric point.

Drinking water is available at different parts of the fields for campers or caterers.

Other venues that do not have electricity will require you to hire a commercial grade generator, this alone easily costs in excess of £500 rental plus the diesel, not forgetting the noise and exhaust smells associated with this. Some caterers may require clean running drinking water supply or a water bowser.  Consider these significant extra costs if you are going to book a random farmers field.

Parking spaces are limited.  Please park as tightly as possible and in double rows to fit the most cars.
We do encourage car sharing and the use of buses to minimise the traffic impact in the local area. There is a bus and coach hire company in the next village details of which are on our website in the transport section . They also have beautiful Vintage buses for weddings.

We also understand that  many guests will be using their cars. 

– We have two parking areas, the main one outside the barn on gravel for 28 cars (if parked tightly)
– We also have an overflow parking area on grass on another field available by prior arrangement only, and weather depending for a further 30 cars.
– Parking onsite is available until 12:00 for non staying guests, at which time all access gates will be locked and not re-opening until 8:00 the next day.
– Sleeping in the cars / vans / campervans/motorhomes on our car parks is not permitted. Our site manager will ask guests sleeping in cars to leave.
– Towing caravans, Motorhomes, or campervans are not permitted.
– Only glamping and camping guests which have been pre-booked with our couples can stay overnight. These guests are permitted to park overnight on the designated parking areas.
– The wedding field is completely car free!  Guests can use a wheel barrow by request to load / unload their vehicles.
– Disabled guests can reach the Barn via an access ramp. Bare in mind our parking, outdoor seating areas and paths are graveled which can make access a little more difficult with some wheelchair users.

We have a fantastic big open fire pit by the brook which is always a huge success, as well as the Indian ceremonial fire bowl next to the Barn.
(the firepit by the brook can operate after midnight, the Fire Bowl by the barn will be extinguished at midnight when the barn is locked and lights are switched off).

We can order in a supply of Kiln dried logs for a small extra cost.
(ask us for the optional costs for services and props)

We have a number of pub style timber picnic table and benches, as well as rattan tables and comfy chairs, and some Bistro tables & chairs available too (depending on the event held).

Benches or seats are not provided for Wedding Ceremonies by the Gazebo. Tipi suppliers can easily supply this or you can hire the style of seat to suit your theme from any furniture / event hire company.

We have various planks available for you to use if required at no extra charge as well as some pallets for you to decorate,
or make a sign and write a personalised message. (subject to availability at the time)

Our weddings include the services of our Events Team

Our Events Team will provide you with assistance in the day from 8:30 am until late. Get in touch for the full list of the services included by our Team, and how we can assist you with running up to your event and on the day.  

If you have a Tipi or Marquee, we will be onsite during build up and break down of your structure and communicate with your structure suppliers to make sure they know where to set up, to avoid water pipes, and electric cables etc… and mow the area more frequently running up to your big day.
This is part of the services we include with weekend long Weddings. 

Prior to your wedding, our Events Team will communicate with you from the moment you make the booking. Our team will need a list and contact for each of your suppliers.

If you hire the Barn we will require that you clear all decorations, personal belongings and hired props before 11am as check out is midday.
If you prefer us to do this, our Events Team will return on check out day and box everything up for you to collect by midday.
There is an additional £90 charge for our Events Team to come back and provide this extra service.

We do supply you with a large waste bin for you to put your rubbish into. The hire and emptying of the waste bin is included in the hire price.

This is for recycling of glass, cardboard, plastics etc for food, drinks etc….But not chairs, gas bottles, tents etc..

We would request that your caterers remove their own waste.

 If we have to clean the site of excess rubbish, or litter there will be an additional clean up charges according to our T&Cs. 

At checkout, the wedding field and all outside areas should be handed back to us as found.

For your wedding the Barn will be supplied to you clean. 
We will cleaned the barn, tables and chairs post event.

We will provide you with a brush, and cleaning equipment if you need to give a quick sweep after you
have decorated if you need to touch up again.

For corporate, Retreats or private hire , the Barn will either be cleaned post event for you, or
we will require the Barn to be cleaned as supplied at the end of your rental. 
This depends on the rental type, or price charged.
To clean the Barn post event otherwise costs £85 

We have several optional services, or additional props such as Plant a specimen Tree , Bunting, Lawn games, fire wood, etc..
or other items you may wish to use.
Please see our price page for  options.

We are regularly adding or discontinuing items so it is best to check with us.

Our Events Team will also have many props you can hire directly saving you money.